NEUROOTOLOGICAL AND EQUILIBRIOMETRIC SOCIETY (NES)
Application for Membership of the NES
Please send this application via E-mail ( nes2025@jikagaku.jp ).

(Name)
Article 1. This Society shall be called The International Neurootological and Equilibriometric Society (hereinafter referred to as “the Society”), abbreviated as NES.

(Office)
Article 2. The principal office of the Society shall be located at:
2F Kawagoe Mine Medical Center, 103 Wakita-machi, Kawagoe City, Saitama Prefecture, Japan.

(Purpose)
Article 3. The purpose of the Society is to establish and promote the practice of neurootology—specifically research, clinical practice, and education regarding vertigo, tinnitus, hearing loss, and related conditions—through international collaboration and information sharing. Membership shall consist of physicians and paramedical professionals with an interest in this field.
The Society aims particularly at:
– The integration of Western and Eastern medicine,
– Advancement of neurootological diagnostics,
– Development and research of therapeutic methods for neurootological disorders.

(Activities)
Article 4. To achieve the objectives stated in Article 3, the Society shall engage in the following activities:
1. Human resource development and exchange
   – General assemblies, congresses, workshops, and creation of educational materials.
2. International cooperation
   – Development of diagnostic and therapeutic methods for vertigo, tinnitus, and hearing loss abroad.
3. Establishment of committees
   – Including but not limited to: Scientific Research Committee, Public Relations Committee, Editorial Committee.

(Categories of Members)
Article 5. The Society shall have the following categories of members, with regular members constituting the membership body:
1. Regular Members: Individuals or organizations who support the objectives of the Society.
2. Supporting Members: Individuals or organizations who support the objectives of the Society and are willing to contribute.

(Admission)
Article 6. Admission of members shall be nominated by the branch directors of each country. Applications shall be submitted by the branch director to the President, who must approve admission unless there is a justifiable reason to refuse.

(Membership Fees)
Article 7. Members shall pay membership fees as stipulated separately in the bylaws.

(Loss of Membership)
Article 8. A member shall lose membership under any of the following conditions:
1. Voluntary resignation.
2. Death of the individual member or dissolution of the member organization.
3. Non-payment of membership fees for three or more consecutive years.
4. Expulsion.

(Resignation)
Article 9. A member may resign voluntarily by submitting written notice to the President.

(Expulsion)
Article 10. A member may be expelled by resolution of the General Assembly if any of the following apply. Prior to the resolution, the member shall be given an opportunity to explain:
1. Violation of laws, these Articles of Incorporation, or other regulations.
2. Acts that damage the honor of the Society, contravene its purpose, or disturb its order.

(Commendation)
Article 11. Members who have made outstanding contributions or achievements to the Society may be commended by resolution of the General Assembly.

(Non-Refundability of Contributions)
Article 12. Membership fees and other contributions already paid shall not be refunded.

(Types, Numbers, and Election of Officers)
Article 13. The Society shall have the following officers:
1. Directors: 3 to 9 persons
2. Auditors: up to 2 persons
– One of the Directors shall serve as the President, and a few may serve as Vice Presidents.
– Directors and Auditors shall be elected by the Board of Directors.
– The President and Vice Presidents shall be elected from among the Directors, as designated by the current President.
– The President may establish various committees.
– An Auditor may not concurrently serve as a Director or staff member of the Society.

(Duties of Officers)
Article 14.
1. The President shall represent the Society and preside over its operations.
2. Directors other than the President shall not represent the Society.
3. Vice Presidents shall assist the President and, in the event of incapacity or absence of the President, shall assume the duties in the order designated in advance.
4. Directors shall form the Board of Directors and, in accordance with these Articles and Board resolutions, execute the business of the Society.
5. Auditors shall perform the following:
   – Audit the execution of duties by Directors.
   – Audit the status of the Society’s assets.
   – If irregularities or violations of law or these Articles are found, report such matters to the Board of Directors.

(Term of Office)
Article 15.
1. The term of office for officers shall be three years.
2. Officers may be reappointed by resolution of the General Assembly.

(Dismissal of Officers)
Article 16. An officer may be dismissed by resolution of the General Assembly if deemed unsuitable for duty due to breach of obligations or other misconduct. Prior to the resolution, the officer shall be given an opportunity to explain.

(Staff)
Article 17. The Society may appoint a Secretary-General and other staff as necessary.
– The Secretary-General and staff shall be appointed or dismissed by the President.
– Matters concerning the operation of the Secretariat shall be determined by the President with the approval of the General Assembly.

(Branches)
Article 18. Branches may be established in each country.
– Branch directors shall be elected by the members of the respective country.
– The appointed branch director must promptly report to the President.
– The President and Vice Presidents may not concurrently serve as branch directors.

(Types)
Article 19. The General Assembly shall consist of two types: regular assemblies (held every two years) and extraordinary assemblies.

(Composition)
Article 20. The General Assembly shall consist of Regular Members.

(Authority)
Article 21. The General Assembly shall resolve the following matters:
1. Amendments to the Articles of Incorporation
2. Dissolution of the Society and disposition of residual assets
3. Business plans, reports, budgets, and accounts, and amendments thereto
4. Election or dismissal, duties, and remuneration of officers
5. Membership fees
6. Expulsion of members
7. Organization and operation of the Secretariat
8. Other important matters concerning administration (committees, etc.)

(Meetings)
Article 22. The regular General Assembly shall be convened every two years.
1. An extraordinary General Assembly shall be convened under the following circumstances:
   – When requested by the Board of Directors.
   – When requested in writing by at least one-fifth of all Regular Members, stating the purpose of the meeting.
   – When convened by the Auditor pursuant to Article 13.

(Convocation of Extraordinary Assemblies)
Article 23. Except in cases under Article 22, extraordinary assemblies shall be convened by the President. The President must convene such an assembly within 30 days from the date of request.

(Chairperson)
Article 24. The chairperson of the General Assembly shall be elected from among the Regular Members present.

(Minutes)
Article 25. Minutes of the General Assembly shall be prepared, including:
1. Date and place
2. Number of Regular Members at the time
3. Number of Regular Members present (including written or proxy votes)
4. Matters concerning election of the chairperson
5. Matters deliberated
6. Summary of proceedings and results of resolutions
7. Matters concerning election of signatories of minutes
The minutes shall be signed and sealed by the chairperson and two signatories elected at the meeting.

(Composition)
Article 26. The Board of Directors shall consist of the Directors.

(Authority)
Article 27. The Board of Directors shall resolve the following matters:
1. Matters to be submitted to the General Assembly
2. Matters concerning execution of resolutions of the General Assembly
3. Matters concerning execution of other business not requiring resolution of the General Assembly

(Meetings)
Article 28. The Board of Directors shall be held:
1. Prior to the regular General Assembly, and
2. Whenever deemed necessary by the President.

(Resolutions)
Article 29. Matters to be resolved by the Board of Directors shall be those notified in advance. Resolutions shall be adopted by a majority of the Directors. In case of a tie, the chairperson shall decide.

(Minutes)
Article 30. Minutes of the Board of Directors shall include:
1. Date and place
2. Number and names of Directors present (with notation for written or proxy votes)
3. Matters deliberated
4. Summary of proceedings and results of resolutions
5. Election of signatories of minutes
The minutes shall be signed and sealed by the chairperson and two signatories elected from among the Directors present.

(Assets)
Article 31. The assets of the Society shall consist of:
1. Membership fees
2. Donations
3. Income from activities

(Management of Assets)
Article 32. The assets of the Society shall be managed by the President, in a manner separately determined by the President with the approval of the General Assembly.

(Fiscal Year)
Article 33. The fiscal year of the Society shall begin on April 1 each year and end on March 31 of the following year.

(Business Report and Accounts)
Article 34. Documents concerning business reports and accounts shall be promptly prepared by the President after the close of each fiscal year, audited by the Auditor, and approved by the General Assembly.
1. Any surplus shall be carried forward to the following year.

(Amendments)
Article 35. Amendments to these Articles shall require the approval of a majority of the Regular Members present at the General Assembly.

(Dissolution)
Article 36. The Society shall be dissolved for any of the following reasons:
1. Resolution of the General Assembly
2. Lack of Regular Members
3. Merger
（1）Dissolution under Item 1 shall require the approval of at least three-fourths of all Regular Members.
（2）Disposition of residual assets upon dissolution shall be determined by resolution of the General Assembly.

1. These Articles shall come into effect on the date of establishment of the Society.

2. The initial officers of the Society shall be as follows:
President: Hideaki Sakata
Vice Presidents: Jae Ok Hwang, Akira Kanzaki
Chair, Scientific Committee: Anirban Biswas
Secretary-General: Qing Zhang
General Affairs: Xuan Nam Nguyen

3. Notwithstanding Article 15, the term of office of the initial officers shall continue until March 31, 2028.

4. Notwithstanding these Articles, the initial business plan and budget shall be determined at the inaugural General Assembly.

5. Notwithstanding these Articles, the initial membership fees shall be as follows:
（1）Regular Members:
  （a）Annual fee: JPY 15,000
（2）Supporting Members:
  （a）Donation: from JPY 30,000 per unit
  （b）Annual fee: JPY 5,000